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Careers

At Experia, opportunities abound if you possess curiosity, initiative, creativity and drive. If you are looking to positively impact businesses, industries and societies, come speak with us!

Applicants should be degree or diploma holders and preferably with relevant working experiences.

Please send your letter of interest and resume to hr@experiaevents.com. Only shortlisted candidates will be notified.


POSITIONS AVAILABLE

Do you want to work with one of the top event management companies in Singapore?

We are looking for professionals who are degree or diploma holders with relevant working experience to apply for the following positions. They should be resourceful, organised and possess excellent communication skills. They have to work well in a team and under a fast-paced environment. In addition, proficiency in MS Word, Excel and Powerpoint is essential.

SENIOR MARKETING EXECUTIVE/MARKETING EXECUTIVE (TWO-YEAR CONTRACT)

Job Description:

  • Support the implementation of marketing strategies and campaigns that draw exhibitors, trade visitors, delegates and media to the planned exhibitions and conferences.
  • Support administration and fulfilment of media partnership agreements.
  • Provide support in content updates and postings to digital and social media platforms.
  • Collate and prepare digital marketing analytics for periodic and wrap up reports.  
  • Manage and track fulfilment of marketing partnerships. 
  • Support visitor registrations, including on-site support. 
Requirements:

  • Degree/Diploma holder, preferably in Marketing and/or Events.
  • At least 1 year of marketing experiences.
  • Adaptable, resourceful, and meticulous.
  • Possess good planning, organisational and multi-tasking skills.

EVENTS COORDINATOR (TEMPORARY CONTRACT FROM OCT 2023 TO MAR 2024)

Responsibilities
  • Planning of event program and operations workflow, and execution.
  • Contracting process for service providers, mainly air ticketing, hotel, local transport.
  • Liaise with local government ministries/agencies supporting our events on delegate invitation/attendance, and communication with foreign delegates in making travel and accommodation arrangements.
  • Working with travel agents, hotels, and transport company on hospitality arrangement (i.e., booking of air ticket, hotel room, and chauffeured vehicle) for delegates.
  • Maintaining database (in MS Excel) on hospitality arrangements according to each delegate and generate status update report.
Requirements
  • Basic knowledge of MS Office tools (Outlook Email, Excel, PowerPoint).
  • Write and converse well in English.
  • Able to communicate comfortably with foreigners.
  • Meticulous and organised as you need to work with vast amounts of figures/data.
  • Thrive under challenges and willing to work long hours a few weeks prior to the event.

EVENTS EXECUTIVE FOR HOSPITALITY & PROTOCOL (TEMPORARY CONTRACT FROM DEC 2023 TO MAR 2024)

Job Description:

  • Coordinating business meeting schedules between VIP delegates and international exhibitors.
  • To plan, coordinate and schedule successful business meetings. Liaise closely with government agencies, embassies/high commissions, and international companies.
  • Explore various techniques to communicate effectively over the telephone, email, and face to face. Understand the process of engaging with foreigners to find out their preferences and requests to schedule meetings.
  • Work on our online system to generate personalised meeting schedule between VIP delegate and exhibitor.
  • Maintain excel database and keep up to date the meeting arrangements scheduled. To analyse data for post-show reports.

 Requirements:

  • Write and converse well in English.
  • Able to communicate comfortably with foreigners.
  • Objective-oriented, meticulous, and organised as you will be communicating with many different people to schedule business meetings.
  • Good in excel.
  • Thrive under challenges and willing to work long hours a few weeks prior to the event.

CONFERENCE COORDINATOR (TEMPORARY CONTRACT FROM SEP 2023 TO JUL 2024)

  • Assist in providing support for management of Conference invitations, registrations, including enquiries, logistics support and payment follow-up; maintain the conference database.
  • Assist in the outreach and recruitment of delegates; manage registration portal, sending admin note, conference invitations.
  • Assist in the management for VIP delegates and rsvp on the registration portal; attend to inquiries; sending admin note and conference invitations; hospitality of VIP.
  • Managing of physical and virtual co-located events; coordinate on the space and time slots etc.
  • Provide support in collection & compilation of data from attendees (delegates, speakers) to facilitate the post-event data analysis and develop post-show report.
  • On-site logistics support.
  • All other duties as assigned by the Reporting Officer.

Requirements:

  • At least a Diploma in any field of studies.
  • Minimum 2 years of experience in admin.
  • Proficient in MS Office.
  • Able to work beyond working hours when required.
  • Proactive and meticulous.
  • Able to interact across all levels.
  • Able to work independently in a fast-paced environment.
  • Able to commit from SEPTEMBER 2023 to JULY 2024.

PROJECT COORDINATOR (TEMPORARY CONTRACT FROM SEP 2023 TO JUL 2024)

  • Assist in providing support for management of Project timeline, budgeting, minutes taking, complete and submit procurement requirements, raising Purchase Orders and payment follow-up.
  • Research on relevant trade associations; data mining and managing networking events.
  • Onsite logistics support.
  • Provide support in collection & compilation of data from attendees (trade visitors and exhibitors) and other team members to facilitate the post-event data analysis and develop post-show report.
  • All other duties as assigned by the Reporting Officer. 
Requirements:

  • At least a Diploma in any field of studies.
  • Minimum 2 years of experience in admin.
  • Proficient in MS Office.
  • Able to work beyond working hours when required.
  • Proactive and meticulous.
  • Able to interact across all levels.
  • Able to work independently in a fast-paced environment.
  • Able to commit from SEPTEMBER 2023 to JULY 2024.

MARKETING ADMIN SUPPORT (TEMPORARY CONTRACT FROM SEP 2023 TO JUL 2024)

  • Provide administrative support (for instance, maintenance of mailing list, compiling statistics for data analysis).
  • Provide support in content creation and execution of marketing plans for social media and EDMS.
  • Coordinate with stakeholders to ensure the content featured on event website is up to date.
  • Managing and tracking of the sponsors and exhibitors’ entitlements; ensuring all entitlements are fulfilled in terms of marketing deliverables.
  • Provide on-site logistics support and assist in vendor management, e.g., photographer & videographer.
  • Assist in management of business matchmaking portal; provide support in recruitment of buyers.
  • All other duties as assigned by the Reporting Officer

Requirements:

  • At least a Diploma in any field of studies.
  • Minimum 2 years of experience in admin.
  • Proficient in MS Office.
  • Able to work beyond working hours when required.
  • Proactive and meticulous.
  • Able to interact across all levels.
  • Able to work independently in a fast-paced environment.
  • Able to commit from SEPTEMBER 2023 to JULY 2024.

MARKETING MANAGER (TWO-YEARS CONTRACT)

The Marketing Manager is responsible for driving all marketing outreach to the target audiences for the conference and exhibition. This person shall be responsible for the following, including but not limited to:
  • Proposing an overall marketing strategy that includes content plans, lead generation and acquisition campaigns for delegate sales.
  • Managing the implementation of marketing tactics according to timeline drawn up for various marketing phases targeted at each identified audience segments.
  • Identifying suitable marketing platforms, whether digital or physical (indoor/outdoor), with consideration of sustainability practices.
  • Soliciting trade media partners who will help to strengthen the outreach to the industry.
  • Managing appointed PR agency for in the development of marketing content in accordance with content plan, distribution on agreed digital and social media platforms including LinkedIn, EDMs and website, in tandem with the Conference Director/Manager.
  • Managing media buys on agreed social media platforms that is complementary to marketing objectives.
  • Measuring outputs and outcomes of planned marketing tactics, to drive finetuning of strategies for the next edition.
  • Researching and sourcing for new leads within and outside of the maritime industry to drive long-term delegate sales, for the purpose of building up a proprietary database for the event.
  • Helping to manage the IT aspects of event registrations.
Requirements:

  • Degree holder is preferred or a minimum Diploma.
  • At least 5 years of proven marketing experience.
  • Adaptive, resourceful, and creative.
  • Possess good planning, organisational and multi-tasking skills.

ASSISTANT PROJECT MANAGER (TWO-YEARS CONTRACT)

This person shall manage all logistical matters for the event, including but not limited to:

  • Conference/Exhibitor booth build-up and floorplan and all other matters related to conference and exhibition management.
  • Registrations and guests’ management including VIP and VVIPs.
  • Support to all delegate enquiries.
Requirements:

  • Degree holder is preferred or at least a Diploma.
  • Good interpersonal and communication skills with client-service orientation.
  • Possess a positive attitude and high standards in work ethics & personal integrity.
  • Ability to work in a fast-paced and highly cross-functional organisation.

CONFERENCE MANAGER/ASSISTANT CONFERENCE MANAGER (ONE-YEAR CONTRACT)

Responsibilities:
  • Carry out all duties and responsibilities related to conference management for the assigned conference(s) from planning, execution to completion.
  • Drafting a project plan to outline timelines and milestones with a phased approach from initiation to planning/design, execution to completion and ensuring that core and supporting functions/departments adhere for delivery of conference(s).
  • Conduct and record meetings with client(s) as and when required.
  • Budget management for the assigned conference(s):
  • Propose a detailed financial budget and obtain approval from the client.
  • Monitor revenue and expense to ensure that the conference is performing well financially.
  • Work with Finance department on invoicing and account reconciliation matters for both pre-and post-event.
  • Ensure that all expenses processed by both core and supporting functions/departments are in compliance with SOP.
  • Client liaison and servicing.
  • Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
  • Coordinate and work with the Operations team to manage and oversee the logistics requirements on-site among stakeholders, service providers, venue managers and attendees.
  • Work with Marketing and Communications team on the marketing and PR plans to better align planned efforts for conference promotion and delegate sales.
  • Work with Hospitality and Protocol team on the requirements for hotel rooms and/or transfers depending on the conference’s requirements.
  • Ensure that the delegate sales target for conference(s) is/are met.
  • Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired to service the conference.
  • Look at creative ways to deliver a high quality and memorable experience for attendees.
  • Day-to-day administration to facilitate scope of work; and
  • Ensure that conference databases are maintained and kept up to date after every conference(s).
Requirements: 
  • Degree or Diploma holder. He/she should have at least 3 years of experience organising conferences, preferably with at least 1 year in a managerial position.
  • Experience in pitching/bidding for projects would be preferred but not mandatory.
  • Possess experience in organising a virtual and/or hybrid event.
  • Strong presentation, interpersonal, communication skills with client-service orientation.
  • Possess good planning, organisational and multi-tasking skills.
  • Good communication & negotiation skills and have the ability to manage multiple events.
  • Possess a positive attitude and high standards in work ethics & personal integrity.
  • Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
  • Ability to work in a fast-paced and highly cross-functional organisation.

ASSISTANT MANAGER/MANAGER (EXHIBITIONS/CONFERENCE OPERATIONS) (ONE-YEAR CONTRACT)

Responsibilities:

  • Provide operations/logistics support for exhibitions, conferences and events organised/managed by the company, including tenanted events in Changi Exhibition Centre.
  • Produce the exhibition information and order manual to ensure information provided is complete and up to date.
  • Develop budgets and manage expenses to ensure monies are spent wisely and kept within allocated budget.
  • Manage floor plan to ensure maximum yield.
  • Approve stand designs and manage stand contractors to ensure compliance to event, venue and authority requirements.
  • Evaluate, review and propose appointment of contractors and manage them to ensure quality product/services, timely delivery of tasks and compliance to authority requirements.
  • Ensure compliance to authority requirements, eg: Work, Health and Safety Act, FSSD, BCA, etc.
  • Provide guidance to junior team members in the department/company.

 Requirements:

  • Degree holder is preferred or at least a Diploma.
  • At least 3 years working experience in the exhibition industry, preferably in a similar position in an exhibition/event organiser or experience in exhibition/conference industry.
  • Good interpersonal and communication skills.
  • Possess good planning, organisational and multi-tasking skills.

OPERATIONS EXECUTIVE (TWO-YEARS CONTRACT)

Responsibilities:

  • Provide operations/logistics support for exhibitions, conferences and events organised/managed by the company, including tenanted events in Changi Exhibition Centre.
  • Produce the exhibition information and order manual to ensure information provided is complete and up to date.
  • Develop budgets and manage expenses to ensure monies are spent wisely and kept within allocated budget.
  • Manage floor plan to ensure maximum yield.
  • Approve stand designs and manage stand contractors to ensure compliance to event, venue and authority requirements. 

Requirements:

  • Degree holder is preferred or at least a Diploma.
  • At least 1 year working experience in the exhibition industry, preferably in a similar position in an exhibition/event organiser or experience in exhibition/conference industry.
  • Good interpersonal and communication skills.
  • Possess good planning, organisational and multi-tasking skills.

INTERNSHIP ATTACHMENT FOR SINGAPORE AIRSHOW 2024 (FROM SEPTEMBER 2023 TO MARCH 2024)

The Role

You will support our Teams in either Project, Operations and Hospitality & Protocol roles.

Responsibilities include but not limited to the following:

  • Perform general operational and administrative task.
  • Assist in event planning and execution.
  • Coordinate with various internal and external parties to facilitate workflow.
  • Support in documentations and be involved in various project meeting.
  • Liaise with vendor and handle queries via email or phone.
  • Any other duties as assigned.

Requirements:

  • A team player and takes initiative to assist other team members when required.
  • Possesses good communication and people management skills.
  • Attention to details.
  • Able to work with minimum supervision.
  • Able to meet deadlines and work effectively under pressure.
  • Willingness to learn.
  • Willing to work occasional evenings and able to commit weekends during events.
  • Proficient in MS Words, Excel and PowerPoint.

ACCOUNTS ASSISTANT (TEMPORARY CONTRACT FROM NOVEMBER 2023 TO AUGUST 2024)

Responsibilities:

  • Assist with financial data entry, ensuring accuracy and completeness.
  • Help maintain financial records, including invoices, receipts, and bank statements.
  • Assist with accounts payable and receivable functions.
  • Collaborate with team members to reconcile accounts and resolve discrepancies.
  • Assists in on-site cashiering duties during event days.
  • Assist in internal & external audits.
  • Good organizational skills and ability to maintain proper filing records.
  • Perform administrative tasks to support the finance department as needed.
Requirements:

  • Good written and verbal communication skills.
  • Proficient in Microsoft Excel and other relevant software.
  • Able to multi-task and work independently.
  • Ability to work effectively in a team.
  • Strong attention to detail and accuracy in data entry and calculations.
  • Proactive and eager to learn new skills.

If you think you have what it takes to join our team, please send your letter of interest and resume to hr@experiaevents.com. Only shortlisted candidates will be notified.

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